In this article we have explained all the features of MyDrive which you can use to manage and share your media files.
To know more about it, please watch the video below.
Here, I am going to give you insights of MyDrive and how you can easily use its features and benefits to fulfill all your objectives.
MyDrive is your business drive for uploading & managing your all types of files including images, documents, audios, videos, folder, etcetera and use those files as per your business purposes. MyDrive serves you optimized and processed images, videos with lightning-fast speed. You can organize files and can use a search bar or filters to find specific files.
On your dashboard, you will get an option like MyDrive, Audience, Accounts, integration, etc.
Click on MyDrive, here you will get all the files which you have uploaded in grid view such as images, videos, folder and audio files, etc.
You can either create a new folder or can directly upload a video by clicking on the respective buttons on the right-hand top corner.
You can manage your files by folder and for that If you wish to “create a new folder”, you can click on the create new button and simply put the name of the folder in the “folder name” and then click on create. Your created folder will be shown under folder.
When you click on upload button, a screen will pop-up where the progress of the uploaded file will be shown, at a time maximum 5 files can be uploaded of total maximum size of 500 MB, once the uploading is finished for all the files, click on done.
Once the file is processed, the thumbnail of the file can be seen under All Files.
You can easily search for your file with the help of two categories in the dropdown of All Files, that is file updated in recent 24 hours and file that has been uploaded in recent 24 hours.
One of the advantages of MyDrive is that it gives you an option of Personal MyDrive and Business MyDrive. These are separate partitions of MyDrive which you can use as per your need. You can select either of the options from the dropdown next to All Files. The Personal MyDrive is for keeping all your personal files like your images, documents which are independent to any of the business. The files in the personal drive will be visible only to the user and none of the team members of your business will be able to see these files. The Business MyDrive is for your business purpose and all the team members can view the files in this part of MyDrive. By default, the option of Business MyDrive is selected for all.
Also, you can simply search by the name of the files or for the advanced search you can click on Add Filter where you can filter your search based on uploaded date, updated date and by the name of the folder and by clicking on addition icon you can filter more with and/or condition as per your preference.
Furthermore, you can view the number of files displayed on the page by selecting the number from the drop-down menu of Record per Page option. You can also navigate to different pages by using the pagination at the bottom of the page.
On the righthand corner, beneath the “record per page” drop-down you can find two buttons one of “sort by” and another of view. In sort-by you can refine your files based on name, modified, file size, ascending and descending orders. On the view button, you can simply change the way to view all i.e. you can either prefer list view or grid view.
Beneath All Files drop-down, you can see a checkbox when clicked upon, there will be an option such as copy, move, delete and download. You can copy or move the file from one folder to another folder. You can also download the file which you have edited or modified for your personal use. Deleting a file is also easy, you just need to select the file and click on delete your file will be deleted from MyDrive. Also, you can use the dropdown arrow where you can select the type of file such as image, video, document, etc. which you can copy, move, download, and delete.
Every single file which you have uploaded there is an icon with three dots(ellipsis) where you can copy, move, rename, etc. and change the status of the file as private, public and password-protected your file.
By default, your file status will be private, you can change the status of the file by clicking on status and a screen will pop. You can select the status of the file from there. If you wish, you can also download the file.
You can share each individual file and folder in MyDrive. To explain this “share” feature in detail, I have made a separate video. You can have a look into that to know more about this.
In All Folder, you will find the grid view of all the folder which you had earlier created by clicking on the “create new folder” button, you can also create a new folder here by simply clicking on the create folder and putting the name of the folder in the “folder name” and then click on “create”, your folder will be created instantaneously. In the checkbox present beneath the filter, you can click on it and can either delete the whole folder or you can download the content of the folder
Then in the image section, you will find all the images which you have uploaded, and you can do all the process which have been earlier explained.
As the process is ubiquitous you can follow the same process of downloading, copying, and moving, etc. for every file type from image to audios and others.
The last option on the left-hand side section is of 3rd-party integrations. In this, you can integrate 3rd party services easily. For this, I have made a separate video. You can check that out for more explanation on this
Friends, in MyDrive there are also some additional benefits which you can utilize for your business. Each MyDrive file has a unique share URL on which that file is Live. Whenever you share any MyDrive File, you will see that file on that URL. You can click on the file to see a preview popup which has file details and SEO settings tabs. For every file type including video, image, audio, and document, you can set up individual SEO Settings for every file’s Share URL. Just click on the file, and you will get a preview popup. In that, you can enter meta title, meta description, meta keyword, etc. details for its SEO settings.
As I explained earlier in this video MyDrive serves the better images and videos. In order to do that whenever you upload any image into MyDrive, It generates different resolution versions of that uploaded image as per the device, browser and many technical aspects so that you can use the images as per all the technical conveniences.
In the preview popup of an image file, you will see All resolution tab where you will get pre-defined resolutions. The pre-defined resolutions are of High-definition, standard, large, medium and small. The user if wishes, can copy the CDN URL for each of these file resolutions and use it on his/her business website in an optimized way for faster page loading and enhanced performance.
So, guys, this was all about MyDrive and a brief insight on it.
I hope this was helpful for you to better understand it’s working, I will see you in the next video.